Navigating the Path to Your Own Distribution Business

Here are the most important aspects to consider when starting a distribution business:

1. Vehicle fleet — Choose vehicles that best suit the type of goods you will be distributing. This could range from small vans for local deliveries to large trucks for transporting goods over long distances. Consider factors like fuel efficiency, eco-friendliness, reliability, and capacity.
2. Choose a niche — Specialize in a specific type of product to distribute, such as electronics, clothing, food items, or industrial supplies.
3. Supplier relationships — Establish strong relationships with manufacturers or suppliers. Ensure that the products are of high quality and that the suppliers are reliable.
4. Logistics and infrastructure — Plan how you will store and transport the goods. This includes leasing a warehouse, managing inventory, and setting up logistics for shipping and receiving goods. Consider investing in technology like inventory management software to streamline operations.
5. Register your business — A limited liability company (LLC) is the best legal structure for new businesses because it is fast and simple. Form your business immediately using ZenBusiness LLC formation service or hire one of the best LLC services on the market.
6. Legal business aspects — Register for taxes, open a business bank account, and get an EIN.
7. Fleet maintenance — Implement a regular maintenance schedule to keep vehicles in optimal condition, which helps reduce unexpected breakdowns and extend the lifespan of the fleet.

Step 1: Decide if the Business Is Right for You

Pros and cons

Before starting a distribution business, it’s important to consider the pros and cons.

Distribution and wholesale industry trends

Industry size and growth

• Industry size and past growth – The US wholesale trade market is worth $10.5 trillion in 2022 after growing 3.8% annually since 2017.((https://www.ibisworld.com/industry-statistics/market-size/wholesale-trade-united-states/))
• Growth forecast – The global retail and wholesale market is expected to grow 9.5% annually through 2026.((https://www.globenewswire.com/en/news-release/2022/06/01/2453860/0/en/Retail-And-Wholesale-Global-Market-Report-2022.html))
• Number of businesses – In 2022, 716,035 wholesale trade businesses operated in the US.((https://www.ibisworld.com/industry-statistics/number-of-businesses/wholesale-trade-united-states/))
• Number of people employed – In 2022, US wholesale trade businesses employed 6,705,023 people.((https://www.ibisworld.com/industry-statistics/employment/wholesale-trade-united-states/))

Trends and challenges

Trends within the distribution industry include:

• Health and wellness supplements, like ashwagandha and matcha tea, have become some of the most lucrative products for distribution businesses. 
• Technological advancements have brought increased automation to distribution. Companies are now able to track stock levels and manage logistics in real time.

Challenges within the distribution industry include:

• Retail customers can be extremely demanding, especially when it comes to shipping. As a distributor, you’re responsible for making sure customers get their products on time, which can be tough to manage when procuring products from overseas.
• Large, big-box retailers like Costco are removing the middleman completely and buying directly from manufacturers. Offering services that manufacturers do not provide like inventory management can help wholesale distributors stay competitive.

What kind of people work in distribution?

• Gender – 17% of distribution managers in the US are female, while 83% are male.((https://www.zippia.com/distribution-manager-jobs/demographics/))
• Average level of education – The average distribution manager has obtained a bachelor’s degree.
• Average age – The average distribution manager in the US is 46 years old.

How much does it cost to start a distribution business?

Startup costs for a distribution business range from $3,700 to $9,800. Main costs include a computer, a website, distribution software, and marketing expenses. If you decide to purchase or lease a warehouse to store inventory, costs will be much higher. 

Many wholesaler distributors make great money selling products on ecommerce platforms like Amazon. If you’re interested in learning more, sites like Udemy offer online courses for under $100 that can be completed in just a few hours. 

You’ll need a handful of items to successfully launch your distribution business, including:

• Computer
• Software
• Website

Start-up Costs	Ballpark Range	Average
Licenses and permits	$100-$300	$200
Insurance	$200-$500	$350
Website	$1,000-$3,000	$2,000
Computer	$800-$1,600	$1,200
Marketing and advertising	$1,000-$3,000	$2,000
Distribution management software	$500-$1,000	$750
Product samples	$100-$400	$250
Total	$3,700-$9,800	$6,750

How much can you earn from a distribution business?

The average markup on wholesale products is 25%, and the pricing of your items will vary greatly depending on which products you sell. After factoring in operating costs, expect a profit margin of around 85%.

If you choose to run a distribution business that sells smartphone accessories, you could purchase them from a supplier at $10 a piece and sell them to retail customers at a 25% markup for $12.50. In your first year or two, you could work out of your home and sell 20,000 units per year, bringing in $50,000 in annual revenue. This would mean $43,000 in profit, assuming that 85% margin. 

As your business grows, sales could climb to 50,000 units a year as you increase your markup to 30%. At this stage, you would hire additional staff, reducing your profit margin to around 70%. With annual revenue of $150,000, you’d make a handsome profit of $105,000.

Use our markup calculator to calculate your sale price and how much revenue and profit you will earn with different markup percentages.

What barriers to entry are there?

There are a few barriers to entry when it comes to starting a distribution business. Your biggest hurdles will be:

• Competition from other distributors
• Finding reliable, high-quality manufacturers

Step 2: Hone Your Idea

Now that you know what’s involved in starting a distribution business, it’s a good idea to hone your concept in preparation to enter a competitive market. 

Market research will give you the upper hand, even if you’re already positive that you have a perfect product or service. Conducting market research is important, because it can help you understand your customers better, who your competitors are, and your business landscape.

Why? Identify an opportunity

Research distribution businesses in your area to examine their products, price points, and what sells best. You’re looking for a market gap to fill. For instance, maybe the local market is missing a wholesale distributor that offers custom branded packaging services.

This could jumpstart your word-of-mouth marketing and attract clients right away. 

What? Define your product range and services

Wholesale distributors procure products in bulk from suppliers and then sell them to specialty retailers. The retailers then brand the items and sell them at a higher price point. Your business might also handle the storage of customer inventory, packaging and labeling, and shipping to end buyers.

How much should you charge for wholesale distribution?

Distributors make money by purchasing products in bulk and selling them to retailers at a markup. Pricing can vary greatly depending on which products you sell and the clients you serve. The average price markup is between 20% and 30%.  

If you store inventory out of your home or ship it directly from supplier to retail customer, your ongoing costs will be fairly low. Aim for a profit margin of 85%.

Once you know your costs, you can use this Step By Step profit margin calculator to determine your mark-up and final price points. Remember, the prices you use at launch should be subject to change if warranted by the market.

Who? Identify your target market

Your target market will be retailers who are looking to purchase products in bulk for resale. You’ll need to tailor your marketing efforts to the specific niche you serve. Advertise your products and services on social media sites like Instagram and Facebook. Consider networking with businesses on LinkedIn to generate additional leads.

Where? Choose your business premises

In the early stages, you may want to run your business from home to keep costs low. But as your business grows, you’ll likely need to hire workers for various roles and may need to rent out an office or warehouse. You can find commercial space to rent in your area on sites such as Craigslist, Crexi, and Instant Offices.

When choosing a commercial space, you may want to follow these rules of thumb:

• Central location accessible via public transport
• Ventilated and spacious, with good natural light
• Flexible lease that can be extended as your business grows
• Ready-to-use space with no major renovations or repairs needed

Step 3: Brainstorm a Distribution Business Name

Here are some ideas for brainstorming your business name:

• Short, unique, and catchy names tend to stand out
• Names that are easy to say and spell tend to do better 
• Name should be relevant to your product or service offerings
• Ask around — family, friends, colleagues, social media — for suggestions
• Including keywords, such as “distributor” or “wholesale distribution”, boosts SEO
• Name should allow for expansion, for ex: “Reliable Distribution Co.” over “Beverage Distribution Services”
• A location-based name can help establish a strong connection with your local community and help with the SEO but might hinder future expansion

Once you’ve got a list of potential names, visit the website of the US Patent and Trademark Office to make sure they are available for registration and check the availability of related domain names using our Domain Name Search tool. Using “.com” or “.org” sharply increases credibility, so it’s best to focus on these. 

Finally, make your choice among the names that pass this screening and go ahead with domain registration and social media account creation. Your business name is one of the key differentiators that sets your business apart. Once you pick your company name, and start with the branding, it is hard to change the business name. Therefore, it’s important to carefully consider your choice before you start a business entity.

Step 4: Create a Distribution Business Plan

Here are the key components of a business plan:

• Executive Summary: A brief summary outlining the core aspects of the distribution business, including its mission, objectives, and key highlights.
• Business Overview: A concise description of the distribution business, detailing its structure, industry, and the value it brings to the market.
• Product and Services: Clear and specific details about the products or services the distribution business offers, emphasizing their unique selling points.
• Market Analysis: An examination of the target market, including its size, trends, and potential for growth, to inform business strategies.
• Competitive Analysis: A thorough evaluation of competitors in the distribution industry, highlighting strengths, weaknesses, opportunities, and threats to the business.
• Sales and Marketing: A strategic plan outlining how the distribution business will promote and sell its products or services to the target audience.
• Management Team: Introduction of the key individuals responsible for leading and managing the distribution business, emphasizing their relevant experience and skills.
• Operations Plan: Detailed information on the day-to-day activities and processes involved in running the distribution business efficiently.
• Financial Plan: A comprehensive overview of the distribution business’s financial projections, including revenue, expenses, and profitability, to demonstrate its financial viability.
• Appendix: Supplementary materials, such as additional data, charts, or documents, providing further support and context for the distribution business plan.

If you’ve never created a business plan, it can be an intimidating task. You might consider hiring a business plan specialist to create a top-notch business plan for you.

Step 5: Register Your Business

Plus, registration is exciting because it makes the entire process official. Once it’s complete, you’ll have your own business! 

Choose where to register your company

Your business location is important because it can affect taxes, legal requirements, and revenue. Most people will register their business in the state where they live, but if you are planning to expand, you might consider looking elsewhere, as some states could offer real advantages when it comes to distribution businesses. 

If you’re willing to move, you could really maximize your business! Keep in mind, it’s relatively easy to transfer your business to another state. 

Choose your business structure

Business entities come in several varieties, each with its pros and cons. The legal structure you choose for your distribution business will shape your taxes, personal liability, and business registration requirements, so choose wisely. 

Here are the main options:

• Sole Proprietorship – The most common structure for small businesses makes no legal distinction between company and owner. All income goes to the owner, who’s also liable for any debts, losses, or liabilities incurred by the business. The owner pays taxes on business income on his or her personal tax return.
• General Partnership – Similar to a sole proprietorship, but for two or more people. Again, owners keep the profits and are liable for losses. The partners pay taxes on their share of business income on their personal tax returns.
• Limited Liability Company (LLC) – Combines the characteristics of corporations with those of sole proprietorships or partnerships. Again, the owners are not personally liable for debts.
• C Corp – Under this structure, the business is a distinct legal entity and the owner or owners are not personally liable for its debts. Owners take profits through shareholder dividends, rather than directly. The corporation pays taxes, and owners pay taxes on their dividends, which is sometimes referred to as double taxation.
• S Corp – An S-Corporation refers to the tax classification of the business but is not a business entity. An S-Corp can be either a corporation or an LLC, which just need to elect to be an S-Corp for tax status. In an S-Corp, income is passed through directly to shareholders, who pay taxes on their share of business income on their personal tax returns.

We recommend that new business owners choose LLC as it offers liability protection and pass-through taxation while being simpler to form than a corporation. You can form an LLC in as little as five minutes using an online LLC formation service. They will check that your business name is available before filing, submit your articles of organization, and answer any questions you might have.

Step 6: Register for Taxes

The final step before you’re able to pay taxes is getting an Employer Identification Number, or EIN. You can file for your EIN online or by mail or fax: visit the IRS website to learn more. Keep in mind, if you’ve chosen to be a sole proprietorship you can simply use your social security number as your EIN. 

Once you have your EIN, you’ll need to choose your tax year. Financially speaking, your business will operate in a calendar year (January–December) or a fiscal year, a 12-month period that can start in any month. This will determine your tax cycle, while your business structure will determine which taxes you’ll pay.

It is important to consult an accountant or other professional to help you with your taxes to ensure you are completing them correctly.

Step 7: Fund your Business

Securing financing is your next step and there are plenty of ways to raise capital:

• Bank loans: This is the most common method but getting approved requires a rock-solid business plan and strong credit history.
• SBA-guaranteed loans: The Small Business Administration can act as guarantor, helping gain that elusive bank approval via an SBA-guaranteed loan.
• Government grants: A handful of financial assistance programs help fund entrepreneurs. Visit Grants.gov to learn which might work for you.
• Friends and Family: Reach out to friends and family to provide a business loan or investment in your concept. It’s a good idea to have legal advice when doing so because SEC regulations apply.
• Crowdfunding: Websites like Kickstarter and Indiegogo offer an increasingly popular low-risk option, in which donors fund your vision. Entrepreneurial crowdfunding sites like Fundable and WeFunder enable multiple investors to fund your business.
• Personal: Self-fund your business via your savings or the sale of property or other assets.

Bank and SBA loans are probably the best option, other than friends and family, for funding a distribution business. You might also try crowdfunding if you have an innovative concept.  

Step 8: Apply for Distribution Business Licenses and Permits

Starting a distribution business requires obtaining a number of licenses and permits from local, state, and federal governments.

Federal regulations, licenses, and permits associated with starting your business include doing business as (DBA), health licenses and permits from the Occupational Safety and Health Administration (OSHA), trademarks, copyrights, patents, and other intellectual properties, as well as industry-specific licenses and permits. 

You may also need state-level and local county or city-based licenses and permits. The license requirements and how to obtain them vary, so check the websites of your state, city, and county governments or contact the appropriate person to learn more. 

You could also check this SBA guide for your state’s requirements, but we recommend using MyCorporation’s Business License Compliance Package. They will research the exact forms you need for your business and state and provide them to ensure you’re fully compliant.

If you feel overwhelmed by this step or don’t know how to begin, it might be a good idea to hire a professional to help you check all the legal boxes.

Step 9: Open a Business Bank Account

Before you start making money, you’ll need a place to keep it, and that requires opening a bank account.

Keeping your business finances separate from your personal account makes it easy to file taxes and track your company’s income, so it’s worth doing even if you’re running your distribution business as a sole proprietorship. Opening a business bank account is quite simple, and similar to opening a personal one. Most major banks offer accounts tailored for businesses — just inquire at your preferred bank to learn about their rates and features.

Banks vary in terms of offerings, so it’s a good idea to examine your options and select the best plan for you. Once you choose your bank, bring in your EIN (or Social Security Number if you decide on a sole proprietorship), articles of incorporation, and other legal documents and open your new account. 

Step 10: Get Business Insurance

Business insurance is an area that often gets overlooked yet it can be vital to your success as an entrepreneur. Insurance protects you from unexpected events that can have a devastating impact on your business.

Here are some types of insurance to consider:

• General liability: The most comprehensive type of insurance, acting as a catch-all for many business elements that require coverage. If you get just one kind of insurance, this is it. It even protects against bodily injury and property damage.
• Business Property: Provides coverage for your equipment and supplies.
• Equipment Breakdown Insurance: Covers the cost of replacing or repairing equipment that has broken due to mechanical issues.
• Worker’s compensation: Provides compensation to employees injured on the job.
• Property: Covers your physical space, whether it is a cart, storefront, or office.
• Commercial auto: Protection for your company-owned vehicle.
• Professional liability: Protects against claims from a client who says they suffered a loss due to an error or omission in your work.
• Business owner’s policy (BOP): This is an insurance plan that acts as an all-in-one insurance policy, a combination of the above insurance types.

Step 11: Prepare to Launch

As opening day nears, prepare for launch by reviewing and improving some key elements of your business. 

Essential software and tools

Being an entrepreneur often means wearing many hats, from marketing to sales to accounting, which can be overwhelming. Fortunately, many websites and digital tools are available to help simplify many business tasks.  

You may want to use industry-specific software, such as Zoey, Znode, or NetSuite to create quotes, track shipments, and run sales reports. 

Accounting

• Popular web-based accounting programs for smaller businesses include Quickbooks, Freshbooks, and Xero. 
• If you’re unfamiliar with basic accounting, you may want to hire a professional, especially as you begin. The consequences for filing incorrect tax documents can be harsh, so accuracy is crucial.

Develop your website

Website development is crucial because your site is your online presence and needs to convince prospective clients of your expertise and professionalism.

You can create your own website using website builders. This route is very affordable, but figuring out how to build a website can be time-consuming. If you lack tech-savvy, you can hire a web designer or developer to create a custom website for your business.

They are unlikely to find your website, however, unless you follow Search Engine Optimization (SEO) practices. These are steps that help pages rank higher in the results of top search engines like Google. 

Marketing

Here are some powerful marketing strategies for your future business:

• Professional Branding — Ensure your branding communicates efficiency, reliability, and logistical expertise through your logo, website, fleet branding, and staff uniforms.
• Website & SEO — Develop a comprehensive website detailing your services, network reach, and client testimonials. Optimize for search terms related to distribution services, logistics solutions, and supply chain management.
• Social Media Engagement — Use LinkedIn for B2B networking and sharing industry insights. Employ Twitter for disseminating company news and logistics trends.
• Content Marketing — Maintain a logistics blog that provides insights into supply chain optimization, industry trends, and successful case studies. Host webinars and online workshops to address common logistics challenges.
• Email Marketing — Send regular newsletters updating clients and prospects about your services, new technologies in logistics, and market insights.
• Facility Tours — Offer tours of your distribution centers to showcase your capabilities and the technologies employed, enhancing transparency and trust.
• Strategic Partnerships — Form partnerships with complementary businesses like manufacturers or retailers for mutual client referrals.
• Customized Service Packages — Offer tailored service packages that meet the specific needs of individual clients, emphasizing a personalized approach to service delivery.
• Client Retention Programs — Implement programs designed to maintain strong relationships with existing clients, such as regular business reviews or loyalty discounts.
• Targeted B2B Advertising — Utilize digital advertising on industry-specific platforms and LinkedIn to reach potential business clients, supplemented by contributions to trade publications and online forums to demonstrate your expertise.

Focus on USPs

Unique selling propositions, or USPs, are the characteristics of a product or service that sets it apart from the competition. Customers today are inundated with buying options, so you’ll have a real advantage if they are able to quickly grasp how your distribution business meets their needs or wishes. It’s wise to do all you can to ensure your USPs stand out on your website and in your marketing and promotional materials, stimulating buyer desire. 

Global pizza chain Domino’s is renowned for its USP: “Hot pizza in 30 minutes or less, guaranteed.” Signature USPs for your distribution business could be:

• High-quality goods shipped lightning fast!
• Taking your retail outlet to the next level with top-notch products
• World-class distribution at budget prices

Networking

You may not like to network or use personal connections for business gain. But your personal and professional networks likely offer considerable untapped business potential. Maybe that Facebook friend you met in college is now running a wholesale distribution business, or a LinkedIn contact of yours is connected to dozens of potential clients. Maybe your cousin or neighbor has been working in product distribution for years and can offer invaluable insight and industry connections. 

The possibilities are endless, so it’s a good idea to review your personal and professional networks and reach out to those with possible links to or interest in distribution. You’ll probably generate new customers or find companies with which you could establish a partnership. Online businesses might also consider affiliate marketing as a way to build relationships with potential partners and boost business.

Step 12: Build Your Team

If you’re starting out small from a home office, you may not need any employees. But as your business grows, you will likely need workers to fill various roles. Potential positions for a distribution business include:

• Administrative Assistant – Track inventory, ship products to customers
• Marketing Lead – Manage social media accounts, run advertising campaigns 
• Accountant – Bookkeeping, tax preparation

At some point, you may need to hire all of these positions or simply a few, depending on the size and needs of your business. You might also hire multiple workers for a single role or a single worker for multiple roles, again depending on need. 

Free-of-charge methods to recruit employees include posting ads on popular platforms such as LinkedIn, Facebook, or Jobs.com. You might also consider a premium recruitment option, such as advertising on Indeed, Glassdoor, or ZipRecruiter. Further, if you have the resources, you could consider hiring a recruitment agency to help you find talent. 

Step 13: Run a Distribution Business – Start Making Money!

Wholesale distribution is a profitable and fast-growing line of work. If you have a passion for product delivery and services, you could get in on the action, help retail businesses and build your own distribution empire!

You’ve done your homework and gained the insights needed for a successful launch, now it’s time to start achieving your distribution dreams.  

Common Questions

Is a distribution business profitable?

Yes, distribution businesses can be extremely profitable. The key to success is finding the right product niche and using effective pricing strategies to generate the most revenue.

Who earns more distributor or wholesaler?

A distributor will likely make more than a wholesaler since they work with higher volume clients. It depends somewhat on the industry.

How do I differentiate my distribution business from competitors?

You have to find your niche, perhaps an underserved niche. Then you need to develop a successful track record that you can market.

How can I be successful in distribution?

You have to be a good sales person and a good negotiator. You also need to develop good relationships to get repeat orders.