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How to Get a Certificate of Fact of Existence in Virginia

Written by:

Natalie is a business writer with experience in operations, HR, and training & development within the software, healthcare, and financial services sectors.

Edited by:

David has been writing and learning about business, finance and globalization for a quarter-century, starting with a small New York consulting firm in the 1990s.

How to Get a Certificate of Fact of Existence in Virginia

In Virginia, potential creditors or investors might request a certificate of fact of existence for your LLC, and you’ll need to provide one or risk losing crucial financing. Thankfully, this guide provides all the information you need to get this certificate in Virginia. 

What is a Certificate of Fact of Existence for Virginia? 

In Virginia, a certificate of fact of existence, known as a certificate of good standing in most other states, verifies that you’re a legally registered business entity that is up to date on all filings and fees and permitted to do business in Virginia

You do not have to obtain this certificate to do business in Virginia, or in any state. It is simply used to verify your strong status to third parties such as banks.

view of downtown skyline at dawn in virginia, usa

Why Do I Need a Certificate of Fact of Existence?

Your LLC only needs a certificate of fact of existence if another party requests one. For instance, a bank might request one if you’re opening a bank account or applying for a loan. A credit firm might request one if you apply for a business credit card, or if you set up credit card processing for customer payments.

If you’re registering as a foreign LLC in another state, you will probably be asked for a certificate of fact of existence. 

A foreign entity is simply a business entity doing business in a state other than the one in which it’s registered. For example, if your business is registered in Virginia but you also do business in Georgia, you’ll need to register a foreign entity in Georgia.

Where to Get a Certificate of Fact of Existence in Virginia?

In Virginia, the State Corporate Commission issues certificates of fact of existence. Just go to the Clerk’s Information System website to fill out the required form. The cost is $6 and you can download your certificate immediately. 

Requirements for a Certificate of Fact of Existence

You must be registered as a business entity in that state. Operating as a sole proprietorship or a partnership does not require registration in Virginia, so those entities are not able to obtain a certificate of fact of existence. 

Corporations and LLCs, like your business, must be registered with the state, so they are able to obtain the certificate. 

How Much Does a Virginia Certificate of Fact of Existence?

Again, the fee to obtain a certificate of fact of existence in Virginia is $6. But it’s well worth it because this is an official document that proves your business’ financial accountability and could open the door to greater investment and expansion. 

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How to Get a Certificate of Fact of Existence in Virginia