If you are thinking of forming a limited liability company (LLC), you should know that in West Virginia you will need a registered agent to handle all of your official paperwork. The registered agent, which is also required for corporations, LLPs, and nonprofits, is a very specific role that involves several key considerations and restrictions, as detailed below.
What Is a Registered Agent?
A registered agent, also known as an agent for service of process, is a person or business authorized to accept legal, tax, and financial documents on behalf of your business. Some states do not require a registered agent, but in West Virginia your LLC needs a registered agent.
West Virginia’s Registered Agent Requirements
In West Virginia, you can be your own registered agent for your LLC, or it can be another member of the LLC. An individual who is not a member or a professional agency can also serve as the registered agent for your LLC.
In West Virginia, the requirements to be a registered agent are:
- Must be 18 years or older
- Have a physical address in the state
- Be personally available during normal business hours
- If the agent is a business entity, it’s registered to operate in the state
Responsibilities of a Registered Agent
Essentially, the purpose of a registered agent is to ensure compliance with state laws and to make sure all official matters are handled in a timely manner. Having one person or entity handle state documents helps ensure nothing is missed, helping avoid potential potholes.
Documents that the agent may receive include:
- Tax forms and documents
- Government correspondence
- Legal documents
- Summons documents in case of a lawsuit
Advantages of a Registered Agent Service
A registered agent service is a professional service that will handle official correspondence and documents for your business. Registered agents ensure that all official correspondence is handled on time and keep copies of documents for you. They also keep track of deadlines and send reminders of things you need to file, such as tax forms and annual reports.
A registered agent service will help keep you in compliance with the law and save you time by keeping track of key documents and filing deadlines. This also frees you up to focus on growing your business. The agency will also offer support if problems or questions come up.
Using an agency enables you to have flexible hours. If you are your own registered agent, you must be personally available from 8 AM to 5 PM at your registered agent address. If you use an agency, they are available during those hours so that you don’t have to be.
Choose Your Registered Agent Service
If you use a national agency, they will help you form an LLC or corporation in another state or multiple states where you do not have residency. A good agency also offers you a level of privacy, as you would never be served with a summons at your business in front of customers or employees.
You need a service that has an office in West Virginia, but you may want to choose a national service so you have the flexibility to form LLCs in other states. Other than that, you should choose a service that offers:
- Compliance management, to send reminders of key deadlines
- Document copying and digital storage so you can access documents online
- Availability during the required hours, with prompt customer service
- Service in all 50 states and US territories
How Much Does a Registered Agent Service Cost?
Costs for a registered agent service range from $50 a year up to $300 or more. There are several online services, such as ZenBusiness and LegalZoom, to choose from.
How to Register Your Registered Agent in West Virginia
When you form your LLC, your registered agent information is required on the articles of organization.
When you file your articles of organization, the registered agent is officially registered as your agent as soon as your LLC filing is approved. You can file your articles of organization in West Virginia online, or you can download the form and file by mail.
NOTE: If you don’t already have a West Virginia One Stop account, you will need to create one to file online.
If you want to file by mail, you can download the form and mail the articles of organization and the $100.00 filing fee to:
One Stop Business Center
1615 Washington Street East
Charleston, WV 25311
Phone: (304) 558-8000
Fax: (304) 558-8381
Hours: Mon. – Fri. 8:30a – 5:00p EST
Once you have chosen your registered agent, whether it’s you, another member, or a professional service, you do not need to register the agent with the state. Instead, in West Virginia, your registered agent just needs to be named on your articles of organization, along with address and other relevant information, and the state will record this as your LLC’s official registered agent.
You may not want to deal with the added hassle of a registered agent, but in West Virginia it’s legally required. Keep in mind, if you hire a registered agent service they will ensure your LLC’s compliance with all state regulations and renewal requirements, and simplify expansion beyond your state. So registered agents provide valuable services for your business.