How to Get a Business License in New York

One of the most important elements of starting a business in New York is making sure you have all the requisite licenses and permits. The requirements vary by state, some of which have as many as 300 different licenses and permits. 

This article is too short to list them all, but it’s crucial that you’re aware of which ones your business needs and that you follow the steps for application and put your business on the road to success. 

In New York, businesses need certain licenses and permits to legally operate as a business. The regulatory hurdles required vary depending on the type of business, its location, and the products and services offered. 

To help you launch your new business, this article lays out the most commonly needed permits and licenses in New York — and details the steps required to acquire them. 

Why are business licenses required in New York?

Business licenses and permits are issued to certify that a business and its products and services are safe for the public. This explains why food businesses, for instance, require more licenses than most other business types. 

Which agency issues business licenses in New York?

In New York, the Department of State issues the vast majority of licenses and permits, though some are issued by other departments. For instance, the state Department of Taxation and Finance issues tobacco distribution permits, while the Department of Transportation issues truck driver’s permits.  

Some licenses and permits are issued by cities or counties. For example, if you live in Rochester, you need to check with that city to see if licenses or permits are required for your business by the city. 

Before you apply, it’s important to know which state or local agency issues the license you need. Check the state’s guidelines here to learn more. 

You could also check this SBA guide for your state’s requirements, but we recommend using MyCorporation’s Business License Compliance Package. They will research the exact forms you need for your business and state and provide them to ensure you’re fully compliant.

Steps to Get a New York Business License

In New York, the steps for acquiring specific licenses and permits vary widely, so it’s important to be aware of what you need, and how to get it. 

Determine the Types of Licenses That You Need 

The licenses your business needs in New York will reflect the general type and nature of your business. For example, if your business is a convenience store, you’ll need a license in order to sell lottery tickets, as well as a different license in order to sell prepared food. 

In New York, any business that sells taxable tangible products or taxable services must acquire a sales tax certificate. To safely run your business, it’s important to review the state requirements and verify that your business is properly licensed.

Types of Business Licenses

Your business may need local, state, and/or federal licenses and permits, depending on your type of business. Fees for these vary, but most costs are minimal.

Federal regulations associated with starting your business include doing business as (DBA), health licenses and permits from the Occupational Safety and Health Administration (OSHA), trademarks, copyrights, patents, and other intellectual properties, as well as industry-specific permits. 

The most common permits and licenses include: 

1. Business operating licenses may be required by the city and the state to allow you to operate. 
2. Industry-specific licenses may be required, depending on your type of business. Businesses involved in construction, childcare, plumbing, electrical, food and liquor, insurance, finance, landscaping, and architecture all require licensing, for example. In some highly regulated industries, you may require licensing from a federal agency, such as the FDA or the Department of Transportation.
3. Zoning permits are issued by municipalities to ensure you’re operating in an area in which you’re allowed to operate.  
4. Building permits verify that the building you’re operating in is up to code. Home occupation permits, which some areas require, allow you to operate a business from your home.
5. DBA permits allow you to do business under a name that is different from your legally registered business name.
6. Sales tax permits allow you to sell products and collect sales tax. 
7. An employer identification number (EIN) is required if you plan to have employees, no matter what your business entity type. 
8. Health licenses and permits are required for certain businesses based on industry, and you will be required to maintain health and safety standards. Environmental permits are also required for certain industries in some locations.
9. Fire permits certify that your business is up to fire safety codes. Depending on your location, this may be required for all businesses, while in other areas, it’s required only if you work with flammable materials.
10. Sign permits may be required for your location or other signage if there are rules about sign size and location.

Again, check with state and local government offices for specific requirements based on your location and industry.

Submit Your Business License Application

Various licenses are filed with different departments of New York State, so it’s best to double-check where to file a given form here. 

An extremely common business license, a sales tax certificate of authority, is filed with the state’s Department of Taxation and Finance free of charge.

How much does a New York business license cost?

Business license fees vary in New York depending on which license is being applied for. Costs cover a broad range. For example, a sales tax certificate costs $0, while some liquor licenses can cost $300.

In New York and most US states, jumping through all the hoops to acquire the necessary licenses and permits can be exhausting. But if you want to operate your business, you’ll have to wade through all the red tape. So get started on these regulatory hurdles as early as possible and clear the way for your entrepreneurial journey to success. 

How fast can I get a business license in New York?

Businesses in New York can expect sales tax certificates of authority to take about five days to process. The processing time varies for different licenses, but you can file online to speed up the process here.

Renew Your Licences When Needed

In New York, license renewal requirements vary. For example, sales tax certificates don’t need to be renewed, but liquor licenses must be renewed yearly. Be sure to check with the state for renewal regulations and fees regarding the licenses your business needs.